Executive Assistant Job at Segrera Associates, Fort Lauderdale, FL

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  • Segrera Associates
  • Fort Lauderdale, FL

Job Description

Job Description

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite.

The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner.

Executive Assistant Responsibilities:

  • Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership.
  • Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications.
  • Completes expense reports on behalf of C-Suite leadership.
  • Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials.
  • Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.)
  • Provides excellent customer service to all staff, board, volunteers, members, and guests.
  • Maintains confidential, sensitive information and materials in a professional and private manner.
  • Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned.
  • Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned.

Executive Assistant Qualifications:

  • Bachelor's degree or comparable experience in related field.
  • Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives.
  • Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).
  • Excellent communicator, able to interact with people of all levels in a confident and professional manner.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Ability to maintain confidentiality and manage sensitive situations.
  • Excellent customer service skills.

Job Tags

Work at office,

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