Preconstruction Administrative Assistant Job at Brasfield & Gorrie, Atlanta, GA

eDkxbzN6UUV6MDMveDh5cjFITzhSai9zT2c9PQ==
  • Brasfield & Gorrie
  • Atlanta, GA

Job Description

Responsibilities

  • Provide day to day administrative support for preconstruction department, including creating and sending correspondence, meeting invites, taking meeting minutes, coordinating catering and conference space, ordering department supplies and business cards, etc.
  • Maintain scheduling and tidiness of bid rooms, department copy room, plan room and reference library
  • Prepare expense reports and book travel using Concur Travel and Expense for preconstruction team
  • Coordinate and respond to appointment and meeting schedule requests using outlook calendar
  • Enter time in JD Edwards system for billing
  • Manage job setup in Procore
  • Assist new hires, transfers, and co-op/intern students on their first day ensuring they have the proper supplies and equipment and information regarding the department
  • Assist RPD/DM in completing department transfers in SuccessFactors.
  • Create and distribute preconstruction agreements for signature
  • Assist in getting Egnyte folders uploaded
  • Create project notebook/bid box at start of project
  • Maintain Building Connected master database
  • Use Building Connected to setup new project with all contract verbiage and safety document requirements; invite subs; and update documents, CSI codes, addendums, monitor sub/supplier review of documents
  • Track subcontractor/supplier pre-qualifications until they are completed and returned
  • Track diverse subs / pre-qualifications
  • Code miscellaneous invoices to appropriate codes and send to accounting for payment
  • Confirm preconstruction charges (time entry, IT equipment, etc.), and correct as needed
  • Create and prepare proposal covers, table of contents and electronic tabs
  • Coordinate Trade Introductions
  • Manage office seating assignments
  • Manage office tech supplies

Education - Skills - Knowledge - Qualifications & Experience
  • Bachelor’s degree preferred
  • Minimum of one year of work experience in an office environment
  • Strong verbal and written communication skills
  • Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
  • Working proficiency in Bluebeam strongly preferred
  • Aptitude to learn new computer applications and software
  • Excellent customer service skills
  • Positive attitude
  • Proven self-starter
  • Detailed oriented with the ability to recognize discrepancies
  • Ability to work in a team environment as well as independently
  • Must thrive in a fast-paced work environment
  • Ability to successfully prioritize multiple tasks with competing deadlines
  • Ability to maintain a high level of confidentiality
  • Maintenance of notary certification in applicable county

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tags

Contract work, Work experience placement, For subcontractor, Internship, Work at office,

Similar Jobs

Independent Insurance Agents of North Carolina

Customer Service Representative Job at Independent Insurance Agents of North Carolina

 ...will assist the agency in daily individual and business client customer service roles, including but not limited to, answering phone calls,...  ...preferred but not required. This job entails both in-person and virtual work environment. Responsibilities 1. Answering phone... 

Afrin Property Solutions LLC

Appliance Repair Technician Job at Afrin Property Solutions LLC

 ...Appliance Repair Technician Weekly Pay, Flexible Hours & Growth About Afrin Property Solutions LLC At Afrin Property Solutions, were more than a property services company were problem-solvers dedicated to excellence . From roofing and HVAC to plumbing, electrical... 

Sourcefly

SME Full Stack Developer - Java/Python , Clearance Required Job at Sourcefly

 ...SourceFly seeks a motivated, career and customer oriented SME Full Stack Developer - Python\ to join our team in Ashburn, VA.This is currently a hybrid position with 1 -2 days onsite/week. \\\ Each day U.S. Customs and Border Protection (CBP) oversees the massive... 

Lensa

UX Researcher Job at Lensa

 ...their terms and privacy notice. Our client, a leading organization in the technology and user experience sector, is seeking a UX Researcher III to join their dynamic team. As a UX Researcher III, you will be part of the User Experience Department supporting innovative... 

Honda Dev. and Mfg. of Am.,LLC

New Model Product Senior Engineer Job at Honda Dev. and Mfg. of Am.,LLC

 ...team. If your goals and values align with Hondas, we want you to join our team to Bring the Future! JOB PURPOSE Analyze New Model design to identify concerns/problems prior to Mass Production. Mature design change points to ensure manufacturability. Plant...