Job Description

Team Coordinator – Outstanding Investment Firm

$65-85k DOE + discretionary bonus + phenomenal benefits

A wonderful, employee-centric investment firm is looking for a stellar Team Coordinator/Executive Assistant for a wonderful team of 4 executives.

Office is in Minneapolis, MN– typical office hours are 9am-530/6pm. Full time in office Monday-Friday

2+ (minimum) years of EA experience in finance and/or professional services. One should understand and thrive in a fast-paced environment working alongside a team, while also handling projects independently

Responsibilities include, but aren’t limited to

• Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
• Booking domestic and international travel arrangements including flights, accommodations, itineraries
• Liaising with internal/external stakeholders on behalf of the team
• Assisting in conference planning
• Expense reports
• Handling office management duties: ordering supplies, inventory, restocking kitchen, acting as building liaison
• Meeting/greeting clients visiting the office

The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties

Personal Characteristics

• Highly responsible and reliable with a professional presentation.
• Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
• Attention to detail and problem-solving skills.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication (oral and written) and people skills.
• Working knowledge of office equipment (printer, copiers, audio visual systems).
• Discretion and confidentiality.
• Solid knowledge of MS Office

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